Official VOAD for Santa Clara County

Preparedness

CADRE’s preparedness activities include providing resilience workshops, planning templates and a wealth of resources you may use for your organization emergency planning. In addition, we’ve compiled information from other sources that you may find helpful. If you have additional materials to share, email them to [email protected].

Training Webinars (pre-recorded)

Accessible Virtual Meetings

Active Shooter Awareness 11/20/22

Agency Emergency Planning for Community and Faith Based Organizations Workshop 08/24/2021

CADRE Countywide Virtual Wildfire Tabletop Exercise

CADRE Volunteer Management Workshop

CBO and Government Coordination in Times of Emergency Workshop

Continuity of Operations Planning (COOP) for South Bay Nonprofits Workshop

Donations Management Workshop

Extreme Heat Planning Webinar 07/26/2022

IMPORTANT!!!   Please click here and complete the webinar survey (questions listed below for preview)

UPDATED: Extreme Heat Resources 
Meeting PPT 

Extreme Heat Planning Webinar 

Finding Your Disaster Mission for Faith Organizations 09/29/22

This presentation was not recorded. Each presenter spoke about their current disaster mission and they are resources to help you develop your own mission.  The PowerPoint deck lists many different opportunities to serve the community.  If you have questions or would like to be included in the joint CADRE/Red Cross Faith Resource Directory, email us at [email protected].

Main PPT 
UMCOR PPT 
Los Altos Stake Communication Plan 

Incident Command System for Nonprofits 11/03/22

Long Term Recovery and Disaster Case Management 2022 Workshop

Personal Emergency Preparedness in the Workplace

Tips on personal preparedness and how to encourage it in the workplace

Earthquake “What If” Exercise description and PPT

 

Preparedness Activities 
Earthquake Discussion Exercise Guidelines 
Earthquake Discussion Answers 
Earthquake Discussion PPT 

Personal Preparedness in the Workplace 

Personal Preparedness for Staff and Volunteers Workshop

PG&E Wildfire Safety Presentation

Powerpoint, recording and resources shared during PG&E’s Wildfire Safety Presentation for Nonprofits.

Recorded Presentation 

Powerpoint 
Links and Resources 

Recovery Planning – A Whole Community Discussion For Santa Clara County

Understanding Long Term Recovery – Using National VOAD Guidance and Principals 2020 Workshop

Vulnerability Assessments

Remember:

NOFO or State Supplemental references Federal CSNSGP Grant

RFP references State CSNSGP Grant

We recommend you do the assessment even if you are not planning to apply for the grant.  It’s great information and will improve your safety awareness.

 

NCRIC Private Sector Program Membership: https://ncric.org/privatesectorpartnerprogram To Join the NCRIC as a Private Sector Partner: Go to www.ncric.ca.gov Click on the “Join Us” tab located on the tool bar Select “Private Sector Partner” from the drop-down list

Click the red “Submit Application” button located in the right column Complete and submit the application

Sample Grant Information 

Vulnerability Assessment Worksheet 

Meeting Recording 

Air Quality

Resources for Air Quality

Here are a number of good resources for Air Quality. Find the resources that work best for your situation.

California Air Resources Board website has a lot of good educational materials.

Air Now 
California Air Resources Board 
Bay Area Air Quality Management District 
California Smoke Information 
Purple Air 
DIY Air Filter/Fan combo 

Access and Functional Needs

Accessible Emergency Information

This website provides preparedness documents and videos for ASL, braille, large print, and PDF.

Accessible Emergency Info Website 

Accessible Virtual Meetings

American Disabilities Act

Checklist for Emergency Shelters

ADA Checklist for Emergency Shelters 

Blind & Visually Impaired Persons

Preparedness guides for blind and visually impaired persons.

Earthquake Preparedness Guide for the Blind and Visually Impaired  

Medical Device Planning Tips for Outages

Plan ahead!  The Silicon Valley Independent Living Center may be able to assist with power needs.

PG&E Planning Tips 

Silicon Valley Independent Living Center Main Office: 408-894-9041 

People on Dialysis

This is an informational guide for people on dialysis.

Preparing for Emergencies - A Guide for People on Dialysis 

People with Disabilities or Access Functional Needs

PG&E Medical Baseline

The Medical Baseline Program, also known as Medical Baseline Allowance, is an assistance program for residential customers who depend on power for certain medical and independent living needs.

The program includes two different kinds of help:

  1. A lower rate on your monthly energy bill
  2. Extra notifications in advance of a Public Safety Power Shutoff – including in-person notification if they are unable to make contact by phone.

Check the website for Frequently Asked Questions

Website includes translated information and forms in Spanish, Vietnamese, Chinese, Tagalog and Hmong

PG&E Information Page 

Questions and assistance filling out the Medical Baseline form: 1-800-743-5000 

PG&E Wildfire Safety Presentation

Powerpoint, recording and resources shared during PG&E’s Wildfire Safety Presentation for Nonprofits.

Recorded Presentation 

Powerpoint 
Links and Resources 

Preserving Our Freedom

This document is from the National Council on Disability and is titled Ending Institutionalization of People with Disabilities During and After Disasters.

Preserving Our Freedom 

Seniors Preparedness

Service Animal or Pet Preparedness

Service Dog Guidelines

Tips for First Responders

Resources for First Responders and how to assist those with special needs.

505-272-2990 

Tips for First Responders 

Active Shooter

Active Shooter Awareness 11/20/22

Santa Clara County Behavioral Health

Please know that no one in Santa Clara County has to bear the weight of life’s hardships alone. Our Suicide and Crisis Hotline is accessible 24/7 with multiple language services available for those who need it.

Anyone can text RENEW to 741741 to access our Crisis Text Line.

For more information on our services, please visit our website.

Behavioral Health Website 

Crisis Hotline: 1-855-278-4204 

Surviving an Active Shooter Event

Alert and Warning

Alert SCC Notifications

All cities/towns in Santa Clara County use the Alert SCC notification system to alert residents of emergencies.

You must register to receive the Alerts.

Some cities/towns use additional notification systems as a backup to Alert SCC.

You should register for ALL alert systems used by your city/town.

Alert SCC Notifications 

Emergency Planning

Agency Emergency Planning for Community and Faith Based Organizations Workshop 08/24/2021

CAL Fire Preparedness

The California Department of Forestry & Fire Protection has several resources available to help the community plan, know, and act during a wildfire.

Evacuation Planning

Numerous emergencies may require you to leave your home. Preparation is key to ensuring that you can evacuate quickly and safely. Ready.gov provides important information about staying prepared.

Prepare with Pedro

The American Red Cross has resources that you can use to teach your kids about emergency preparedness.

You can also use their Prepare with Pedro: A Wildfire Story PSA video.

Emergency Supplies

Supplies

Preparedness tools to help you take appropriate actions to create a disaster supply kit for your household.

24 Weeks Emergency Prep List 
Basic Home Emergency Checklist 
Sanitation Kit 
Sewage Disposal 

Faith Community

Targeted Violence

In this webinar learn a multi-faith perspective among partners who are part of a global network, on steps people are taking to improve the safety and security measures of facilities and the many spaces where people meet.

Preventing Targeted Violence and Protecting the Safety and Security of Houses of Worship through Faith and Community Based Approaches 

Mitigating Attacks on Houses of Worship 

Fire

7 Saturdays to a More Fire Resistant Home

PG&E presents a series of short YouTube videos discussing simple ways to prepare for wildfires including Defensible Space, Evacuations and Emergency Supply Kits.

YouTube Videos 

All Local Trusted Information Sources – Government

CAL Fire Preparedness

The California Department of Forestry & Fire Protection has several resources available to help the community plan, know, and act during a wildfire.

Fire Safety

Fire Safety for Kids

Horses

LISTOS Wildfire Preparedness Resources and Downloads

Santa Clara County Fire Safe Council has partnered with LISTOS to provide communities with wildfire preparedness information. Hover over graphics on the website to download or view material in multiple languages. (English, Spanish, Chinese, Filipino, Hmong, Korean and Vietnamese.

Resources 

Personal Protective Equipment

PG&E Wildfire Safety Presentation

Powerpoint, recording and resources shared during PG&E’s Wildfire Safety Presentation for Nonprofits.

Recorded Presentation 

Powerpoint 
Links and Resources 

Resources for Air Quality

Here are a number of good resources for Air Quality. Find the resources that work best for your situation.

California Air Resources Board website has a lot of good educational materials.

Air Now 
California Air Resources Board 
Bay Area Air Quality Management District 
California Smoke Information 
Purple Air 
DIY Air Filter/Fan combo 

Returning Home After Wildfire

This CalFire webpage has a video and documents to help you prepare to return home including:

What to expect after a wildfire

Returning home checklist

Watershed Impacts

What to Expect 

Weather Forecasts

Immigrant Resources

Immigrant Disaster Guide

Produced by the Santa Clara County Office of Immigrant Relations July 2019

In addition to these resources, organizations may provide additional services during different disaster events.

Check under the assistance topics listed in the Response Relief/Activation section for additional resources.

English 
Vietnamese 
Chinese 
Tagolag 

Immigrant Info Website

The Immigrant Info website has a wealth of information on many different topics.

Website 

Long Term Recovery

Long Term Recovery and Disaster Case Management 2022 Workshop

Long Term Recovery Quick Reference Guide

Long term recovery is the period following a disaster when the effected community and its residents return to a new normal state of living. A long term recovery program is usually established by the community, often with outside assistance, in order to help its most vulnerable residents through the recovery process. This Long Term Recovery Quick Reference Guide serves as a companion to the more extensive Long Term Recovery Guide (LTRG).

Quick Reference Guide 

National VOAD Long Term Recovery Guide

National Voluntary Organizations Active in Disaster (National VOAD) is a coalition of organizations that prepare for and respond to the recovery needs of America’s communities in times of disasters. Throughout this recovery guide you will find references and links to other National VOAD resources.

Long Term Recovery Guide 

Understanding Long Term Recovery – Using National VOAD Guidance and Principals 2020 Workshop

Mass Care/Shelter

American Disabilities Act

Checklist for Emergency Shelters

ADA Checklist for Emergency Shelters 

Red Cross Shelter Training

Fill out the form to access shelter training including COVID-19 considerations.

Covid-19 Shelter Training for Partners 

Mental Health

Children’s Mental Health

Coping with Disaster Shock

Coping with Stress

Sky Schools offers free 30-min sessions, you’ll discover tools to release fear, frustration, and overwhelm. Join them on your own or with your family.

LISTOS First Aid Kit for Your Mind is available in English, Spanish and Chinese with Vietnamese, Korean, Hmong and Filipino coming soon.

Online Relaxation Series for Parents and Children 
LISTOS California First Aid Kit for Your Mind 

Listos California

Mental Health Resources

National Alliance on Mental Illness (NAMI)

NAMI is the National Alliance on Mental Illness, the nation’s largest grassroots mental health organization dedicated to building better lives for the millions of Americans affected by mental illness.

Helpline is available

Monday to Friday  7:00 a.m. to 5:00 p.m. PST

COVID Information and Resources 

800-950-6264: Helpline 

Helpline: [email protected]

Red Cross Resources

Free 24/7 counseling or support, call or text the Disaster Distress Helpline.

Disaster Relief and Recovery Services/Recovering Emotionally 

Disaster Distress Helpline: 800-985-5990 

Santa Clara County Behavioral Health

Please know that no one in Santa Clara County has to bear the weight of life’s hardships alone. Our Suicide and Crisis Hotline is accessible 24/7 with multiple language services available for those who need it.

Anyone can text RENEW to 741741 to access our Crisis Text Line.

For more information on our services, please visit our website.

Behavioral Health Website 

Crisis Hotline: 1-855-278-4204 

Schools

Educators

Engaging students in emergency preparedness can empower youth to understand risks and know how to protect themselves during potential emergency events. Curriculum, lesson plans, and activities can help teachers and school staff bring disaster readiness into the classroom. Helpful preparedness and safety resources for teachers include:

• Classroom Activities and Youth Preparedness Programs – These multidisciplinary lessons, activities, and programs teach students what to do before, during, and after an emergency.

• Student Tools for Emergency Planning – This classroom-based curriculum for fourth and fifth graders teaches students how to prepare for disasters. The program includes core lessons as well as additional hazard-specific lessons that educators can use to customize their curriculum.

• Youth Emergency Preparedness Curriculum – This program for grades 1-12 teaches students about emergency preparedness, while also fostering critical skills such as problem solving, teamwork, creativity, leadership, and communication.

Classroom Activities and Youth Preparedness Programs 
Student Tools for Emergency Planning 
Youth Emergency Preparedness Curriculum 

Parents

Being prepared for disasters starts at home. Educating students outside of school on what to do before, during, and after an emergency event will help them be prepared when it comes time to return to the classroom. Resources and information for families include:

• Prepare Your Family – This webpage provides materials to help you build your family emergency plan, information for how you can help children cope if they’ve experienced a disaster, and tips to help your children be ready when disaster strikes.

• Caring for Children in a Disaster – This guidance outlines the steps you can take before, during, and after an emergency to help keep your family safe and healthy.

Prepare Your Family 
Caring for Children in a Disaster 

Planning Resources for School Emergencies

Resource document for School Emergencies.

Planning Resources for School Emergencies 

School Administrators and School Safety Personnel

Administrators at the district and school level and school safety personnel play an important role in establishing and implementing emergency operations plans (EOPs) and other preparedness measures. Creating a safe learning environment requires collaboration between school officials and community partners to prepare for and respond to threats and hazards. Helpful resources for administrators and school safety personnel include:

• Guide for Developing High-Quality School Emergency Operations Plans – This interagency guidance provides information to school administrators on emergency management planning, and includes a process for developing, implementing, and refining a school’s EOP with community partners.

• The Role of Districts in Developing High-Quality School Emergency Operations Plans – Developed to serve as a complement to the School Guide, this report recommends specific roles and responsibilities for district-level administrators and staff in the emergency planning process.

• EOP Interactive Tools – This site offers a suite of emergency planning tools for K-12 administrators, law enforcement personnel, and community partners related to developing and refining EOPs, enhancing capacity, and aligning emergency planning practices with those at the national, state, and local levels.

• K-12 Exercise Starter Kits – These self-conducted tabletop exercises are tailored for the academic community and include a set of scalable tools aimed to test existing emergency plans, protocols, and procedures.

Guide for Developing High-Quality School Emergency Operations Plans 
The Role of Districts in Developing High-Quality School Emergency Operations Plans 
EOP Interactive Tools 
K-12 Exercise Starter Kits 

Students

Youth should be empowered to learn the hazards that affect their community, understand how to stay safe in an emergency, practice critical emergency response skills, and lead preparedness-building activities in their communities. Emergency preparedness games, materials, and programs for students include:

• Ready Kids: Games – These games will test kids’ know-how in a wide range of emergencies as well as teach students how to build an emergency kit.

• Teen CERT – This program teaches teens about the potential disasters that could affect their area and how to safely and responsibly respond to them.

• Prepare with Pedro – This activity book teaches students how to be prepared for emergency events through fun activities such as crosswords, coloring pages, and matching games.

• Children in Disasters: Games and Activities – These interactive games and activities teach children how to stay safe during emergencies.

Visit SchoolSafety.gov for additional resources, tools, and products school communities can use to support emergency planning initiatives, as well as broader school safety-related information to prepare for a safe school year.

Ready Kids: Games 
Teen CERT 
Prepare with Pedro 
Children in Disasters: Games and Activities 
SchoolSafety.gov 

September Preparedness Month

Community Preparedness Month

Community Preparedness Month is the local emergency preparedness initiative recognized every September to encourage community members to take an active role in the emergency planning process by being prepared citizens.

Attached is the digital toolkit for the 2021 Community Preparedness Month.

This year’s themes are as follows:

 

Week 1: Sign up for AlertSCC

  • How to sign up
  • How alerts are received
  • Types of alerts
  • Your information is safe
  • Right information, right time, right decision

 

Week 2: Make A Plan

  • Evacuation plan
  • Planning for Access and Functional Needs
  • Family communications plan
  • Stay connected

 

Week 3: Build an Emergency Supply Kit

  • Emergency Supplies are Critical for Survival
  • Go Bag
  • Stay Kit

 

Week 4: Help Your Family, Friends, and Neighbors

  • Whole Community – Business
  • Whole Community – Family & Friends
  • Whole Community – Neighbors
  • Whole community – Youth
  • Youth Preparedness Council

 

Digital Toolkit Images 
Digital Toolkit Messages 

Visionlink

Visionlink Training

Visionlink is the Disaster Case Management software used by CADRE partners after disaster.  The video links are training materials for new  Disaster Case Managers and are designed to give an initial orientation.

If you would like more information about how to access the Visionlink resource, email or call CADRE.

CADRE Main: 408-577-2175 

Email CADRE: [email protected]

Disaster Case Management Forms Overview  Visionlink Resource Management